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Inspection Process for Petroleum Products
i. Load Port Process
OMC shall nominate disport surveyor from a list of KEBS contracted surveyors.
The surveyor together with the receiving terminal and any other party contracted by OMC shall jointly draw samples for key pre- discharge analysis as per Annex 1.
Note: Cargo purchased in the high seas shall be subjected to FULL analysis as per the applicable standard.
The surveyor inspects the vessel tanks and ensures that they are clean i.e. verify the products loading as per the last voyage.
The surveyor shall supervise loading and draw first foot samples from vessel tanks for purposes of determining compliance to requirements of the relevant Kenya Standards or specifications before the vessel sails
For purposes of allowing the sail, the surveyor shall carry out tests on the critical parameters listed in Annex1. However, results for the full tests should be available within 48 hours of inspection.
A COQ for cargo loaded and also quantity report based on the Bill of Lading as determined at load port shall be prepared and availed to OMC, Shipper and KEBS within 48 hours of inspection.
An Inspection report shall be prepared and submitted to OMC and KEBS by the surveyor within 72 hours after inspection.
The quantity report should be expressed in M3 at 15oC, metric Tons in Air and US bbls at 60 F, and no other units, these are to be calculated using industry standard methods as set out in API MPMS and the correction factors found in ASTM D 1250-04
Sealed reference samples from the vessel tanks after loading, drawn in compliance with relevant Kenya standards or approved specifications and made into a weighted composite of not less than 5 litres per product shall be retained by the surveyor, loading depot, carrier (i.e. shipper) with duplicate 5 litres aliquot being dispatched together with the consignment to disport to facilitate a validation test in case of a dispute.
The OMC shall meet the full cost of inspection based on the commercial contract with the surveyor
ii. Disport Process
OMC shall nominate disport surveyor from a list of KEBS contracted surveyors.
OMC shall notify all parties i.e. receiving terminal, Kenya Ports Authority (KPA), KEBS and KRA on the date of arrival and time for them to prepare for inspection before discharge.
The surveyor together with the receiving terminal and any other party contracted by OMC shall jointly draw samples for key pre- discharge analysis as per Annex 1
Note: Cargo purchased in the high seas shall be subjected to FULL analysis as per the
applicable standard.
Reference samples shall be drawn and sealed for retention by Surveyor for a period of 90 days.
Where, product samples drawn in step 3 above comply with applicable standards or specifications and compare closely with the load port COQ, the products shall be released by KEBS for discharge through a certificate of release.
Where there is dispute or disparity between pre-discharge test results and the load port COQ, Sampling and testing shall be repeated in an independent accredited laboratory. A decision shall be made by all concerned parties if the products are complying with Kenya Standards..
After completion of discharge the surveyor shall release outturn report to KRA, KEBS, OMC and the receiving depots.
An Inspection report shall be prepared and submitted to OMC and KEBS by the surveyor within 72 hours after inspection.
All non-complying products shall be reshipped or disposed at the expense of the OMC.
Any request for exemption from the requirements of the applicable Kenya Standard shall be handled in accordance with the standards Act, Cap 496 Laws of Kenya
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